Responsible to:         HR Manager

Responsible for:       HR Assistant/ Associate

Purpose of the Post:

• The overall purpose of this position is to provide effective support to HR Manager on day to day HR operational matters including staff personal files, payroll management, staff health and life insurance benefits, recruitment, performance management, staff engagement programs and other key HR processes.

Main Responsibilities

Recruitment, Selection and Induction

• Ensures that MAP recruitment is transparent and in line with recruitment policy.
• Promoting equality and diversity as part of the culture of the organization.
• Provide full operational HR support to ensure that recruiting managers are able to quickly recruit good quality national staff with appropriate skills in liaising with the HR Department.
• In close consultation with the HR Manager, manages the recruitment processes ensuring prompt long listing; facilitating assessment processes: written and interview, and taking part in the interviews, as may be required, and contract management.
• Responsible to arrange proper orientation training for new staff and existing staff members, liaising with relevant department and programme managers for coordination and in cooperation with the HR team.
• Ensure that all new staff members are properly briefed upon, including handover, when ending assignment.

Staff Performance Management

• Coordinate with HR Manager and staff for performance appraisal process, objective setting and development plans.
• Regularly send out reminders for annual performance appraisal together with the necessary format.
• Consolidate the annual staff performance report and submit to the HR Manager.

Staff Training and Development:

• Support in the preparation of the staff training and development plan based on the Training Needs Assessment and staff personal development plans.
• Assist in facilitating and coordinating training programmes with internal and external trainers.
• Assist in developing in-house capacity building training and orientation sessions according to the identified needs.

HR Systems and Filing

• Maintain updated staff individual files by following MAP documentation procedures and conduct regular intra-department audit.
• Follow-up the effective maintenance of staff time sheets and the correct budget coding on time.

Staff Well-Being

• Responsible for the identification of suitable medical providers, manage contracts with medical service providers, and follow up high quality service delivery.
• Responsible for initiation of team building activities for staff in order to work effectively in their teams.
• Encourage initiatives and events that promote health and well-being.

General Responsibilities

• Ensure all safeguarding guidelines are implemented in true spirit and compliance as per the policy.
• Implement the MA policies in day to day code of conduct
• Any other duties commensurate with the account abilities of the post.