Purpose of the role
Ensure successful implementation of the project “Strengthening Resilience to Natural Disaster of most Vulnerable Populations through Increased Disaster Preparedness and Nutrition Sensitive Emergency Assistance, Badin District – Sindh, Pakistan (SKala Project)” within the approved timeframe and resources.
Individual accountabilities
1. Prepare and review of the project plans throughout the project implementation period and provide regular up-dates to all concerned.
2. Effective and efficiently implementation of the project as per the design/proposal approved by the donor within the specific period and resources.
3. Staff & Consultant Management: Maintain a target oriented work environment for the project staff and Consultants.
4. Funding: Oversee budget utilization and keep informed all concerned including donors of the funding status/funds utilization. Prepare budget revisions if necessary in coordination with the Implementing Partner and inform donor in a timely manner.
5. Liaison: Maintain close liaison and coordination with field staff of the Implementing Partners, Consultants and communities. Maintain close liaison and coordination key stakeholders (Sindh Agriculture University-Tando Jam, the faculty of Soil Sciences, Agriculture Department, Department of Livestock & Fisheries, Sindh and other key stakeholder.
6. Project Monitoring: Ensure continual monitoring of the project's progress to ensure that the project systems are working to achieve specific objectives and results. Maintain ACF accountability standards.
7. Financial administration: Oversee administration of project budget, including control and monitoring of project related expenditures. Cash flow management, preparation of monthly/quarterly accounts (vouchers, invoices, receipts), preparation of interim and final financial reports/ PPPs etc.
8. Ensure timely procurements (items, consultancy, and services) in coordination with the Logistic department. Ensure timely payments to all vendors.
9. Reporting: Ensure the preparation of weekly, monthly, annual and end of project reports as required by ACF, Government, donors and other key stakeholders. Work to ensure that all reports are accurate, comprehensive, well documented and timely submitted to ensure the credibility of the project.
10. Donor Relations: Prepare project information, reports, statistics, and documentation as required by the Donors and ensure that the guidelines for visibility of are met.
11. Government Relations: Lead Project Office and management team to ensure best possible district level government relations and that project meets all legal requirements.
12. Private Sector and the NGO relations: Maintain good information sources and communications with other key private sector national and multi-national organization and the non-governmental organizations, including local NGO's.
11 .Security: Keep up to date with security conditions on the ground and implement suitable security measures to ensure safety of the field staff and project’s assets
Shared accountabilities
Collaborators
1. Partner organization implementation
ü Key Stakeholder
2. Local public & private Institution
ü All project staff
3. Communities for ensuring effective project implementation and quality outreach
ü Consultants
4. Project designing and implementation
ü Partners
5. District and provincial government officials. project designing and implementation, capacity building, advocacy, improved outreach
ü Private sector
6. District level NGOs agencies and networks.
ü Relevant Government
7. Advocacy, (high),
8. Progress reporting, monitoring period assessments
9. Produce recommendations during implementation to improve project methodology, impact, beneficiary participation, coverage, etc. and share lessons learned
Leadership Behaviors
· Integrity
· Visionary
· Proactive
· Motivator
· Accountability
· Smart Planner
· Collaborator
Competencies
- Team Work (4)
- Organization & Planning (4)
- Analysis & Resolution of Problem (4)
- Adaptability & Flexibility (3)
- Motivation (4)
- Capacity to deal with difficult situations (3)
- Result Orientation (3)
- Effective Communication (3)
Parameters of success
Knowledge, Skills & Behaviour
· Possess leadership behaviour (Integrity, visionary, Proactive, Motivator & Accountability
· Good written and verbal communication in English;
· Experience working in Food Security, agriculture and Livelihoods projects/programs
· Experience of managing implementation partners and/or working in partnership
· Possess excellent interpersonal skills; Good resource and time management skills
· Supervisory and managerial skills with proven ability to manage a demanding workload
· Computer literate, knowledge of MS Word and Excel required
· Experience working national level and in the province of Sindh
· Willingness to travel frequently in the field. Position involves extensive travel in the project field area (At least 50% time in the field).
Skills
· Strong interpersonal, listening and communicative skills.
· Ability to work independently and as part of diverse teams.
· Ability to maintain good working relations.
· Commitment to the values of ACF.
· Possess excellent interpersonal and communication skills.
· Analytical and problem solving skills though a participatory process.
· Good organization, planning and time management skills.
· Excellent documentation and report writing
Female candidates are strongly encouraged to apply
