Essential Duties of the Administrative Assistant

Manage day-to-day activities including

• Answering and directing phone calls to relevant staff
• Scheduling meetings and appointments
• Taking notes and minutes in meetings
• Ordering and taking stock of office supplies
• Being a point of contact for a range of staff and external stakeholders
• Preparing documents for meetings and business trips
• Processing and directing mail and incoming packages or deliveries
• Greeting and directing visitors and new staff to the organization
• Writing and issuing emails to teams and departments on behalf of teams or senior staff
• Researching and booking travel arrangements for staff members
• To make sure the Cleanliness, Maintenance, lost and found, and all other necessary requirements related to building.
• Must keep a close watch on all the equipment and accessories of related to all the Departments
• Payments of internal Provider & all other Utility Bills before Due Dates
• Complete Filing, Record Keeping and Data entry Related Work
• Monthly grocery List should be updated including all the supplies.
• Purchase of grocery and all other important Supplies as per need
• Liable to do any other task assigned by Immediate Supervisor as per need
• Become an advocate for the company, engaging in dialogues and answering questions where appropriate.