1.   PURPOSE OF THE POSITION:

The Finance Officer is responsible for maintaining financial and accounting services in order to meet legislative requirements and support corporative operations.

2. SCOPE:

The Finance Officer reports to the Manager Finance and is responsible for preparing financial statements, maintaining cash controls, preparing the payroll, maintaining accounts payable and managing office operations. The Finance Officer must work within the Financial Management policies and procedures of AWT and in compliance with all Local/Provincial/Federal Legislation.

3.  RESPONSIBILITIES:

Administer and Monitor the Financial System,

• Assist with preparation of the balance sheets, budgets, income and monthly financial statements along with quarterly reports and reports on variance.


• Establish and maintain cash controls, supplier accounts and process supplier invoices.


• Prepare and reconcile bank statements, monitor cash reserves and investments, maintain the purchase order system and ensure data is entered into the system.


• Maintain the computerized accounting system, files and records.


• Assist in conduct of annual internal and external audit.


• Implement financial policies and procedures, establish, maintain and reconcile the general ledger and issue cheques for all accounts due.


• Ensure security for all credit cards and verify charges while transactions are properly recorded and entered into the computerized accounting system.

Maintain the Accounts Payable and Receivable Systems,

• Ensure the safeguarding of all funds; reconcile the accounts payable and receivables and weekly deposits.


• Prepare journal summaries, compile source documents and issue receipts.

Administer Employee Files and Records for Accurate Payment of Benefits and Allowance,

• Document new employee’s files and establish it in the computerized accounting system.


• Administer benefit entitlements, verify and report on benefits payments.


• Calculate and action deduction and submit remittances.


• Prepare separation documents for terminated employees.

Administer the Bi-Weekly Payroll for accurate and Timely Payments,

• Set up employee files, verify and code timesheets and hours worked.


• Calculate employee salaries, deductions and contributions and enter payroll information into the computerized accounting system.


• Calculate source and miscellaneous deductions and process pay cheques.


• Prepare, review and file payroll summaries, journals and reports and issue Records of Employment.

 Provide Efficient and Effective Office Management,

• Order office supplies and manage the filing, storage and security of documents


• Respond to inquiries and manage the repair and maintenance of computer and office equipment.


• Maintain insurance coverages, booking register and issue permits and licenses.

 To perform any other task assigned by Mgr Finance/CEO

4. KNOWLEDGE, SKILLS AND ABILITIES:

• The incumbent must have the Knowledge of following areas,


• Computerized Accounting Programs and A/c payable and receivables.


• Preparation of Financial Statements, Reports and Payroll System and Reporting.


• The incumbent must demonstrate the following Skills,


• Strong Supervisory, Team Building, Accounting and Bookkeeping Skills.


• Strong Time Management, Problem Solving and Negotiations Skills.


• Strong Public Relation and Communication Skills.


• The incumbent must also demonstrate the following Personal Attributes,


• Maintain Standards of Conduct.


• Be Honest and Trustworthy


• Be Respectful and Flexible.


• Demonstrate Sound Work Ethics.


• Be Consistent and Fair.