Gul Ahmed Energy & Metro Power Group of Companies is actively looking for a FEMALE Assistant Manager Administration having at least 4-5 years of experience in a relevant field. Below are the Job details:

Position: Assistant Manager Administration

Company: Gul Ahmed Energy & Metro Power Group

Job Location: Shahrah e Faisal, Karachi.

Job Timings: 9am-6pm

Job Responsibilities:

• Implement vendor management system, ensure inventory management, and on-time procurement of office supplies and canteen items.
• Implement Fleet Management system, executing vehicle management & arrangements for official visits, meetings, guests & visitors, ensuring on-time deputation and safety protocols are observed.
• Oversee regular maintenance and repairs of office furniture, infrastructure & vehicles, liaising with appropriate staff & 3rd parties to arrange quality repairs of reported malfunctions promptly.
• Ensure general hygiene and upkeep of office premises.
• Supervise office attendants, receptionists, riders, and other janitorial and administration support staff, leading the Administration team, and ensuring that all assigned functions & duties are properly performed, executed, and delivered within time frames.
• Report administrative concerns to management on a timely basis, maintaining comprehensive & accurate logs, records, and reports, submitting reports to management for review.
• Oversee any company event or activity arrangements, making sure all preparations are done on time with reasonable budgeting.
• Develop, implement & document Administration procedures, compiling a comprehensive manual of activity-wise SOPs and ensuring procedures are carried out accordingly.
• Collaborate with HR to plan and initiate activities to enhance working conditions and environment, devising disciplinary procedures, conducting investigations, and taking formal action against misconduct.
• Coordinate with HR for monthly payroll, ensuring manual attendance input and shift scheduling on HRIS is done on a timely basis.
• Maintain Administrative database and regularly input and update data on SAP and HRIS.
• Execute day-to-day activities in a systematic manner, ensuring appropriate & efficient division of tasks & duties.
• Coordinate with all departments across the organization ensuring communication, efficiency & cohesion.
• Any other task assigned by Management.

Competencies:

• Builds & maintains effective working relationships with peers, team members & others
• Extremely organized, flexible & self-motivated
• Good communication (written and verbal)
• Ability to work with cross-functional team in a high paced environment and is action oriented
• Conflict resolution
• Analytical resolution
• Creative thinking

Computer Skills:

• Microsoft Office Suite
• SAP-B1
• Time Trax

Benefits:

• Medical Insurance
• Life Insurance
• PF/Gratuity
• Fuel Allowance
• Subsidized Lunch
• 1 yearly Bonus on Gross Salary
• Leave Encashment of 18 leaves
• 14 Earned Leaves
• 12 Menstrual Leaves