Manage the filing of all HR documents

-   Prepare, Organize, compile, update staff personnel file records and documentation as per organization Achieve Record Management System

-          Collect appropriate documents (ID card, CV, signed contract, signed job description, contact information etc.) and to file originals of all documents in Area Office/ CO.

-          To  ensure all files are constantly updated

-          Prepare job contracts

-          To follow up the expired date of the contracts of organization staff

-          Translation of all documents related to human resources

-          To liaise with ICT & supply chain & services in ensuring that all the organization staff have the employee Identity Cards.

-          Assistant in drafting documents on need basis.

-          Ensure timely dispatching of all documents to the field/Islamabad and maintain a tracking record.

Recruitment

-          Ensure all interview documentation is complete a day in advance to interviews.

-          Assist the Sr. HR Officer in ensuring the recruitment process is conducted both effectively and efficiently.

-          Ensure joining documents are duly filled and signed by all new employees.

HR Database

-          To ensure that all the data is entered into the HRIS of all the KP staff on a monthly basis.

-          To inform the Sr. HR Officer of any changes that need to be made to the database

-          To ensure the salaries are paid correctly and on time

Medical Claim

- Assist the Sr. HR Officer in verification of medical claims & to ensure timely reimbursements & keep record.

 Administrative Support & On-boarding

-   Administrative tasks such as performing reference check, filing paperwork, completing employee documentation, recording data on each current employee; maintaining and filing paperwork of terminated or exiting employees.

-          Help organize and manage new employee orientation, on-boarding, and training programs

-          Assist in Payroll preparation, staff benefits