This position is part of the Action Against Hunger team of the EU-funded Programme for Improved Nutrition in Sindh (SINDH), nutrition specific project covering 10 districts of Sindh as per the Accelerated Action Plan for Malnutrition and Stunting in Sindh. This is a consortium based project with three co-applicants (RSPN, PPHI and Concern Worldwide) and a range of other government partners. This position will support HR management and leadership of SINDH-nutrition specific project in accordance with EU guidelines and ACF HR policies and procedures.

OBJECTIVES

Objective 1

To ensure implementation of ACF HR policies and procedures, in compliance with local labor laws.

Tasks & responsibilities

•     Support and mentor SINDH staff to ensure teams remain compliant with HR policies and procedures.

•     Contribute to aligning HR policies and procedures with local labor laws.

•         Review HR requirements in SINDH and support Chief of Party in recruitment planning.

•         Regularly update HR record system (HRIS) and produce analysis.

•         Organize base management meetings to ensure a work culture that is compliant to ACF values.

•         Maintain records of all HR problems/grievances.

•         Support the Chief of Party in staff management, informal or formal disciplinary process, while ensuring appropriate documentation for audit.

•         Liaise with SINDH partners to compare HR policies and procedures, and ensure establishment of best practices.

•         Ensure appropriate dissemination of HR related information to SINDH staff, including those in the field.

•         Support in conducting internal and external audits.

Objective 2

Ensures HR administration, including personnel files, employment contracts, payroll and benefits are accurately maintained as per ACF and local government regulations.

Tasks & responsibilities

·         Maintain the SINDH organogram and all records (soft and hard copies) in personnel files, while ensuring confidentiality.

·         Prepare and review payroll (based on salaries, special allowances, social security, etc.) for all SINDH staff.

·         Collaborate with the SINDH Finance Manager and Senior HR Manager for finalization of payroll of SINDH staff.

·         Ensure record keeping of timesheets and all necessary monthly documentation for each SINDH staff.

·         Monitor and validate annual, sick and other leave entitlements for all SINDH staff. Work with all line managers to ensure that they have a leave plan is in place for their teams before leaves are taken.

·         Administers the benefits and insurance program for all SINDH staff, while ensuring compliance with local labor regulations.

·         Support HR team in working with local agencies to identify and maximize best coverage of benefits/insurance, using existing resources and budgets.

Objective 3

Support HR management by ensuring recruitment, performance management, training and development of SINDH staff.

Tasks & responsibilities

·         Review all job descriptions at the start of the recruitment process to ensure that they are standardized.

·         Implement standard and best practice recruitment procedures throughout the hiring process, including longlisting, shortlisting, reference and security checks, and staff orientation planning.

·         Organize and participate in interviews. Provide input during selection of new staff in SINDH.

·         Assist line managers to prepare and deliver performance appraisals, efficiently.

·         Prepare a training, development and engagement plan for SINDH staff, with guidance from Chief of Party and Senior HR Manager.

·         Provides administrative support to organizing in-house or local trainings and support staff attending external trainings.

Objective 4

Manage HR team in field offices of SINDH.

Tasks & responsibilities

·         Manage HR staff in all field offices of SINDH by ensuring preparation of JDs, setting objectives and appraising performance.

·         Build the capacity of HR staff in all field office of SINDH.

·         Organize monthly HR coordination meeting for all HR staff, provide specific guidance to all HR staff in the field.

·         Ensures regular meetings are held with the staff representatives in SINDH.

·         Submits a monthly HR report of SINDH staff to Chief of Party and Senior HR Manager.

Objective 5 (Gender)

To ensure inclusion across programming and within/by the team

·         Support mission level qualification for gender marker;

·         Encourage inclusion within recruitment, training and promotion;

·         Ensure inclusion within programme planning, implementation and reporting;

·         Identify and mentor gender focal points in line with HR policy.

INTERNAL & EXTERNAL RELATIONSHIP

Internal

Under the guidance of

Chief of Party

In coordination with

Support Field Coordinators and Managers

Line manager of

HR and Finance Assistant and Associate

Technical manager of

External

NGO/ INGO

Other INGOs and NGOs (HR Counterparts primarily)

Donors

Government of Pakistan

International

Other

Lawyers and other advisor for HR Matters, Training Bodies & facilitators, Recruitment agencies, potential candidates

REPORTING RESPONSIBILITIES

Internal National

Monthly report as per Action Against Hunger formats

Internal Global

Work Plan, and reports related to activity completion, specific task level reports, development and follow up of departmental SOPs.

External

POSITION REQUIREMENTS

Mandatory

·         Master's degree in relevant field with minimum 04 years of overall experience in development sector

·         OR Bachelor's degree in relevant field with minimum 06 years overall in development sector;

·         Good IT skills (Microsoft office);

·         Experience in implementing HR policies and procedures in a consistent manner

·         Ability to work cooperatively with subordinates, colleagues and supervisory staff at all levels.

·         Comfortable applying HR policies consistently & tactfully

·         Excellent written & verbal communication skills are necessary.

·         Ability to maintain confidentiality while managing difficult HR cases;

·         High level of integrity;

·         Excellent interpersonal skills, ability to work both independently & as a member of a team.

·         Fluent written & spoken English;

·         Ability to explain complex concepts in straightforward language.

Preference

·         Genuine interest in & commitment to the principles of Action Against Hunger;

·         Good spoken and written Urdu;

·         Knowledge of MS Office (high proficiency in Excel); comfortable working with computers with minimal IT support.

·         Ability to work in a stressful environment, taking initiative & prioritizing multiple tasks with minimal supervision.

Female professionals are strongly encourage to apply 

COMPETENCIES:

(1 being lowest, 4 being highest)

Team work (Level 4)

Organisation and planning (Level 4)

Analysis and resolution of problems and conflict (Level 4)

Adaptability and flexibility (Level 3)

Motivation (Level 3)

Resistance to pressure, and capacity to deal with difficult situations (Level 4)

Results orientation (Level 4)

Effective and synthetic Communication (Level 4)